Common Errors in Fingerprint Submissions and How to Avoid Them

Fingerprint submission is important when it comes to background checks, security clearances, immigration processes, and employment checks. Technical and procedural requirements have to be fulfilled in Canada to make the fingerprinting process acceptable by the authorities. However, mistakes in the submission process are quite frequent and cause unjustified delays, appointments, and additional costs. Fingerprint rejection in Canada can be avoided by understanding what leads to such errors and the methods of preventing them.

Why Fingerprint Submissions Get Rejected

It is a common misconception that the process of fingerprint submission is as easy as fingers on a scanner or card. As a matter of fact, it is much more intricate. Any minor mistake can result in fingerprint rejection in Canada, and the whole process has to be done once again. Rejections occur due to the fact that the quality of fingerprints has a direct relationship with the capability of the system to identify or verify a person.

Some common causes of rejections include poor image quality, incorrect capturing techniques, incomplete prints, and administrative errors during submission. These issues can occur in both digital and ink fingerprinting methods. For applicants, a rejection can delay job opportunities, immigration applications, or security clearances—sometimes by weeks.

Poor Quality or Smudged Prints

One of the most frequent reasons behind fingerprint rejection in Canada is poor print quality. This usually happens when the person’s fingers are too dry, too wet, or not positioned properly during the scan. Sweat, lotions, or even cold weather can affect how clearly the ridges of the fingerprints appear.

Smudged prints are especially common with ink fingerprinting, but even digital scans can be compromised if the person moves their hand slightly during the process. When prints lack sharp, defined ridge patterns, the system cannot match or store them accurately. To avoid this, fingers should be clean and dry before the scan, and the technician must guide the individual carefully through proper placement.

Incomplete Fingerprint Sets

Every fingerprint submission requires capturing all fingers with precise alignment. If any finger is missed, partially scanned, or improperly rolled, it can lead to incomplete submissions. In many cases, this triggers an automatic fingerprint rejection in Canada because the authorities cannot process an incomplete record.

Incomplete prints may happen if a technician rushes the process or if the individual is not properly instructed. For example, the side edges of fingers are often overlooked during rolling. To avoid this, it’s important to work with trained fingerprinting professionals who understand the correct technique for capturing full and clear impressions of every finger.

Incorrect Form or Data Entry Errors

Even when fingerprint images are perfect, administrative mistakes can still lead to rejections. Errors in personal information, such as incorrect spelling of names, wrong dates of birth, or missing identification numbers, are surprisingly common. These errors may seem minor but can result in mismatched records, forcing the applicant to redo the entire process.

To avoid such issues, applicants should double-check all information on the fingerprinting forms before submission. Reputable fingerprinting agencies will also verify the data before sending it to the authorities, reducing the chances of clerical errors.

Using Unaccredited or Unreliable Providers

Another factor that often leads to rejection is using an unaccredited fingerprinting service. Not all fingerprinting locations follow proper technical standards, and some may not be authorized to transmit prints electronically. If the prints are not sent through the correct channels, fingerprint rejection in Canada is almost guaranteed.

Choosing a trusted and accredited provider is essential. Accredited agencies use certified equipment, follow standard procedures, and have direct electronic submission capabilities to ensure the fingerprints reach the proper government department securely and correctly.

Environmental and Skin Conditions

Environmental factors can play a subtle but significant role in fingerprint rejections. Cold weather may cause dry, cracked skin that can make ridge patterns less distinct. Similarly, overly moist or sweaty hands can blur the details. Medical conditions such as eczema, psoriasis, or worn fingerprints due to manual labour can also affect the quality of scans.

In such cases, preparation is key. Applying a small amount of non-greasy lotion the night before, staying hydrated, or gently warming the hands before the appointment can help achieve better print quality. For those with permanent skin issues, technicians can use enhanced scanning techniques to improve image clarity and reduce the chance of rejection.

Lack of Proper Guidance During the Process

Sometimes, rejections occur simply because applicants are not properly guided during fingerprinting. Without clear instructions, people may place their fingers incorrectly, press too hard or too lightly, or lift their hands too soon. Skilled technicians know how to correct positioning in real-time and re-scan any unclear prints immediately, which greatly reduces the chance of a second appointment.

A reliable fingerprinting centre doesn’t just capture prints — it ensures the prints meet required quality standards before submission. This professional oversight can make the difference between a smooth process and weeks of delay.

Tips to Avoid Fingerprint Rejection

Avoiding fingerprint rejection in Canada begins with careful preparation and working with experienced professionals. Here are a few practical tips:

• Prepare your hands properly: Keep them clean and dry, avoid applying lotions right before your appointment, and warm them slightly in cold weather.

• Bring correct identification: Always carry valid, unexpired government-issued IDs to ensure accurate data entry.

• Use accredited providers: Choose fingerprinting services with proper certifications to avoid administrative or technical rejection.

• Ask questions during the process: If you’re unsure how to place your fingers, don’t hesitate to ask the technician for guidance.

• Double-check information: Review all personal details on the form before it’s submitted.

By following these steps, applicants can minimize delays and ensure their fingerprints are accepted the first time.

Avoid the frustration of repeated appointments and unnecessary delays caused by fingerprint errors. At VS Fingerprinting, we follow precise, accredited procedures to help you submit flawless fingerprints the first time. Book your appointment today and experience a smooth, rejection-free process.