Types of Criminal Record Checks in Canada (Guide)

The background screening and identity verification process in Canada is organized in such a way that it provides for the transparency, security, and credibility of the workplace and the community. Whether you are applying for a job, volunteering, emigrating, or applying for professional licensing, it is important to understand the various criminal record checks Canada has to offer. Each check has its own specific purpose and degree of detail to be supplied based upon the nature of the request and authority demanding it.

Knowing which type of check is connected with your situation saves you time and expense, keeps you from making mistakes, and ensures that you supply the correct documentation. The following discusses the major types of criminal record checks Canada has available in some detail to clarify what is unique to each.

Understanding Criminal Record Checks

A criminal record check is an official search of an individual’s criminal history conducted by law enforcement or accredited agencies. In Canada, these checks are regulated by the Royal Canadian Mounted Police (RCMP) and local police services. They are used to verify if a person has any convictions, pending charges, or police involvement that could affect their eligibility for employment, immigration, or volunteering.

Depending on the position you’re applying for or the organization requesting it, you may need one of several types of checks. Each varies in terms of depth and the amount of information disclosed. It’s also important to note that the criminal record checks Canada system prioritizes privacy — results are only shared with authorized parties and require the applicant’s consent.

1. Basic Criminal Record Check

The Basic Criminal Record Check, also known as a Name-Based Criminal Record Check, is the most common and straightforward type. It searches the RCMP’s national database (CPIC – Canadian Police Information Centre) using your name and date of birth.

This type of check reveals criminal convictions for which you have not received a pardon. It’s typically used for general employment, volunteer roles, or licensing purposes that don’t involve vulnerable populations.

Turnaround time for this check is generally quick, often within a few days when processed through accredited fingerprinting agencies such as VS Fingerprinting. If there’s a match or a name conflict, the applicant may be required to undergo fingerprinting for confirmation.

2. Certified Criminal Record Check

When a name-based check returns possible matches, a Certified Criminal Record Check is required for confirmation. This is a fingerprint-based check that involves scanning and submitting your fingerprints digitally to the RCMP for verification.

Since fingerprints are unique identifiers, this method ensures absolute accuracy and eliminates any confusion between individuals with similar names or birthdates. A Certified Criminal Record Check is often required for immigration applications, work permits, security clearances, and professional accreditations.

Processing times may vary depending on whether the results are sent within Canada or internationally, but digital submissions usually speed up the process considerably. Among all criminal record checks Canada, this one is known for its reliability and acceptance across multiple sectors.

3. Police Information Check (PIC)

A Police Information Check goes beyond criminal convictions. It includes not only records of criminal convictions but also pending charges, warrants, discharges, and some non-conviction information such as police contacts.

Employers in sectors that involve public interaction, such as education, healthcare, or transportation, may request this type of check to ensure a candidate’s background aligns with safety standards. However, this check is subject to strict privacy regulations — only relevant information is disclosed, and some records may be excluded depending on local policies.

PICs are conducted through local police services or authorized agencies and may take longer to process than basic checks due to the additional layers of verification involved.

4. Vulnerable Sector Check (VSC)

The Vulnerable Sector Check is the most detailed and sensitive type among all criminal record checks Canada provides. It is designed specifically for individuals working or volunteering with vulnerable populations — including children, the elderly, and people with disabilities.

In addition to what a Police Information Check includes, the VSC also searches for records of sexual offences for which a pardon (record suspension) has been granted. Because of its thoroughness, the RCMP mandates that these checks be completed through local police services where the applicant resides.

Applicants may be required to provide fingerprints if their name and birthdate match someone with a record in the national database. Processing times are typically longer, but the detailed nature of this check ensures maximum protection for those who depend on public trust and care.

5. International Criminal Record Checks

For individuals who have lived outside Canada or are applying for opportunities abroad, international criminal record checks may be necessary. These checks verify an applicant’s background in other countries based on fingerprints, police certificates, or court documentation.

Some foreign authorities may only accept fingerprint-based results processed through the RCMP, making services like VS Fingerprinting essential for accurate international documentation. This type of check is often required for visa applications, permanent residency, and certain employment opportunities abroad.

When You Might Need a Criminal Record Check

Criminal record checks are required in various scenarios:

•  Employment and Licensing: Many employers request them to ensure candidates meet professional and ethical standards.

• Immigration and Citizenship: Immigration, Refugees and Citizenship Canada (IRCC) often requires fingerprint-based checks for permanent residency or citizenship applications.

• Volunteering: Organizations that involve working with vulnerable people must ensure that volunteers have clean records.

• Adoption and Foster Care: Agencies require comprehensive background checks for the safety of children.

• Name Changes or Legal Matters: A certified check is often part of legal identity change procedures.

Understanding the right check for your situation helps you avoid unnecessary processing delays or rejections. Choosing the Right Service Provider

Not all fingerprinting or background check services are created equal. Accuracy, confidentiality, and accreditation matter significantly. An RCMP-accredited provider such as VS Fingerprinting ensures that your information is handled securely, submissions are error-free, and results are processed efficiently.

If you are unsure which type of check applies to your situation, consulting professionals can save valuable time and ensure compliance with legal and administrative requirements.

Ready to complete your background verification? Choose VS Fingerprinting, one of Canada’s trusted RCMP-accredited agencies for reliable and fast fingerprinting and background screening services. From digital fingerprinting to detailed criminal record checks Canada, we make the process smooth, secure, and fully compliant. Book your appointment today and get your results processed the right way—accurately and efficiently.